Foreign Exchange

Foreign Exchange

If proof of foreign exchange is required a minimum amount per day is normally required there are generally three types of exchange that is accepted Original foreign exchange tax receipt bearing applicant’s name plus a photocopy Receipt proof of Travellers’ cheque’s plus a photocopy for your file If using a credit card, an original letter from your Bank with travellers name and stating the credit card number, expiry date and the amount available for travel purposes, (not the credit card limit) and recent credit card statements. (Only original bank letters will be accepted and a clear copy of the front of the credit card maybe required) Cash is not accepted as proof of foreign exchange, saving or current account bank letters or statements that are not linked to internationally accepted cards are not accepted as proof of foreign exchange.

Accommodation:

Accommodation should be supplied for all points of stay while abroad in hotels or private residences which in most cases should be faxed directly from the inviting party or hotel. Email proof is not always accepted as this can be edited before printing, some consular offices insist that the proof be certified overseas by foreign policy offices or the police.

Tourists:

Invitations should always be signed by the inviting party preferably certified and explain in depth what they will be responsible for i.e. full or part financial support, full accommodation, will take responsibility while you are in there care etc… Some invitations need to be original and others certified overseas by foreign policy offices or the police.

Business letter:

South African business letters should always be an original and must always be signed by a manager or higher and have at least four paragraphs explaining the reason for travel, where they will be travelling to with dates of expected entry and exit from their country this letter must state with whom they will be meeting, letters should have the traveler details (names, passport number, I D number, position held, date of employment etc…) the letter should state that the company will be responsible for the traveler stay and will supply the necessary airline tickets, foreign exchange, travel insurance and will cover any reasonable expenses while on business overseas and indicate when the traveler will be returning to their current position within the company. A one or two line business letter is not appreciated by any consular office and may be rejected.

Employment letter:

Employment letters should always be an original and must always be signed by a manager or higher and must indicate that the employee has been granted leave and supply the dates. details which should be similar to the SA business letter above.

Self Employed:

If self-employed an original company letter is required stating your position held, period of employment, exact dates of your business trip/leave & expected date of return signed by your Company accountant/Accounting Company or Auditors back to top Business Invite: In most cases your invite can be faxed directly from overseas but must be signed by the person that is responsible for your stay, as this letter of invitation is a formal pledge to cover all costs associated with the trip it is seen as a “declaration of commitment” from the inviting party, some consular offices insist the invite be original. If the letter of invitation is not on a corporate letterhead the full address must be supplied within the body of the letter. You may not supply a local SA letter as an invite to another country. Consular offices will not accept the letter of invitation if it is not signed or sent by email.

Time:

The possession of a visa is only one of the prerequisites for entry into a country or territory. Visa applications at consular offices are normally dealt with on a first come, first served basis. At a few offices, where there is a particularly high number of applications, a system of giving appointments has been introduced to reduce waiting times. Applications should be submitted two to three weeks before your departure date, the date of submission is not counted as a processing day Applicants should make travel arrangements to a country based on the date of entry indicated on their visa. Applicants should not arrive before that date. Applicants should leave the country before the expiry date shown on the visa sticker. The date of departure does not affect the processing time of the visa. The consular office is not responsible for any delays caused by late submission of documents.

Visa Applications:

Visa applications with missing documents including passport will not be processed. Same day visas are not possible with most consular offices back to top Entry Type & Validity Tourist visas are generally valid from 01 day to 30 days, business visas are generally valid from 01 day to 06 months or longer they can be for single, double or multiple entries this is decided upon each application by the visa officer in accordance with consular or immigration laws or ruling and/or by the details supplied by each applicant’s needs or request.

The final decision is up to the consular offices. Transit visas are issued for a maximum of 5 days there are two types of transit visas a “Transit visa” for 1-5 days and “Airport transit visa”. A Transit visa for 1-5 days, single or double entry is issued to travel for some countries which allows you to enter into a country for a short stop over and carry on your journey to your main destination (Multiple entry transit visas may be granted under exceptional circumstances).

A short stay visa will be issued if your stay will be longer than 5 days. Airport transit visas are required by nationals of certain countries. This visa entitles aliens who are required to have such a visa, to pass through the international transit area of airports, without actually entering the national territory of the country concerned, during a stop-over or transfer between two sections of an international flight. The requirement to have this visa is an exception to the general right to transit without a visa through the countries international transit area. Visa fees will vary according to visa type (single or multiple) and nationality Business visas do not allow the applicant to work. Continue reading →

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Application For Visa

Application For Visa

Application forms are seen as a declaration so must always be signed by the applicant or in the case of minors by both parents or legal guardians. Forms that are not sign will be refused back to top

Photos:

Photos should always be identical and be in colour, standard size photos are 35mm x 45 mm there are consular offices that require different size photos, please see the international detailed requirements read more Air Tickets: Original round trip air-ticket or E-ticket with all entry & exit information must be supplied. Copies of original tickets must be supplied for consular office files.

Consular offices do not make copies and will not accept applications that do not have the required copies for your file.

Travel Insurance:

Travel/health/accident insurance Applicants must present insurance policy and a photocopy. Full policy details must appear on the schedule presented : policy number, name of insured person, dates of cover, full details of medical coverage.  “Medical aid International Travel Benefits are not sufficient for the visa application if they don’t cover all expenses ‘on the spot’ like repatriation for medical reasons, urgent medical attention and/or emergency hospital treatment” When taking out travel insurance please allow for a few days extra in order for the consular office to be more flexible with the period of the visa. The minimum medical coverage of the Rand equivalent of €30 000 is required in the case of all Schengen countries If the air tickets were purchased by credit card, a full schedule of benefits from the bank must be submitted in order for the consular office to see how much the insurance cover is in case of  emergencies. A top up policy can be requested.

Visa or Mastercard holders must submit a letter from their bank confirming the type of card (e.g.: standard/classic/gold/platinum etc) with which the airline ticket has been paid.  A clear copy of the Card must be supplied. When applying in person you are generally requested to present your card. If covered on a company policy, a copy of the policy is required with the Company’s name and passengers name with full schedule of benefits – the insurance policy must cover “assistance” in the case of Schengen areas (not “reimbursement” of expenses when the victim has returned to country of origin)

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Terms And Conditions

Terms And Conditions

Exempt from visa fee

In some cases the following are exempt from visas fees Diplomatic / Official passport holders –

Application form, passport, 1 color photo, Note Verbal, flight schedule, invitation / programme from country visiting Spouses of EU/EEA citizens (EEA: Norway, Iceland, Liechtenstein)

Children under 6 years of age .The visa of your final country of destination (if needed) must be obtained before applying for this visa Visas for visits and business trips have to be applied for prior to entry at the consular offices covering the place of residence of the applicant. Passports:

Your original S. A. Passport must be supplied as the consular offices needs to check many things for example: passport damage, current immigration stamps, visas, signatures, machine readable etc.. and will need to check the validity for entry into your requested destination, some consular offices require that it be valid for 3 months others 6 months or beyond the last day of your stay.

(1) Your passport must be signed on page 32 or 64 as it is not valid until signed by the bearer. Passports must be submitted without any plastic or leather protective covers. To enter a visa and for immigration purposes it must have a least a minimum of two

(2) blank visa pages for the visa label to be inserted, pages that do not state “visa” which is normally on the top of the page is not accepted as a blank visa page. Visa pages that have stamps, markings or stickers are also not accepted as a blank visa page, some consular offices will ask for three

(3) blank “visa” pages others state blank pages must be blank in consecutive order. Please note that the blank page must be a page reserved for visas and must definitely not be those pages that are reserved for Observations or Amendments.

Photocopies of your passport are sometimes required for with your application and is kept on file by the consular offices, these photocopies should always be certified Temporary passports might be accepted for travel through certain countries if proper justification is supplied. The passport must not be older than 8 weeks from date of issue and must be submitted with a certified copy of your Identity Document plus a copy of the receipt for your permanent passport application from the Department of Home Affairs.

Not all consular offices or countries accept travel into or through their countries on temporary passports.

Temporary South African passports are currently not accepted for travel to: Austria, Belgium, Burkina Faso, Canada, Central African Republic, Cyprus, Croatia, Czech Republic, Denmark, Djibouti, Germany, Guadeloupe, Guyana, France, French Guiana, French Polynesia, Italy, Iceland, Ireland, Japan, Kuwait, Luxembourg, Malta, Martinique, Mayotte, Netherlands, New Caledonia, Nigeria, Norway, Oman, Pakistan, Qatar, Reunion, Saudi Arabia, Scotland, St Martin, Sint Maarten, Slovakia, Slovenia, Sudan, Syria, Togo, United Kingdom and Wales

ID:Copies of identity documents must always be certified by a commissioner of oath or notary public. Applications: Your application form should be completed in black ink, all questions must be answered in full. Applications can and will be rejected if information is missing. If indicated that you must type your information on form then hand written forms will not be accepted.

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Types OF Visa

Types OF Visa

Entry Type & Validity Entry Type & Visa Validity Tourist visas are generally valid from 01 day to 30 days, business visas are generally valid from 01 day to 06 months or longer they can be for single, double or multiple entries this is decided upon each application by the visa officer in accordance with consular or immigration laws or ruling and/or by the details supplied by each applicant’s needs or request. The final decision is up to the consular offices. Transit visas are issued for a maximum of 5 days there are two types of transit visas a “Transit visa” for 1-5 days and “Airport transit visa”.

A Transit visa for 1-5 days, single or double entry is issued to travel for some countries which allows you to enter into a country for a short stop over and carry on your journey to your main destination  The requirement to have this visa is an exception to the general right to transit without a visa through the countries international transit area. Visa fees will vary according to visa type (single or multiple) and nationality Business visas do not allow the applicant to work. A work permit must be applied for separately. The visa sticker itself stipulates how many days in the given period you can stay in the country. The maximum, should your visa stipulate this, is 90 days (within half a year). The visa sticker also stipulates how many times you are allowed to enter the country (1, 2 or multiple). Once you have used the full 90 days per half year allowance you have to wait at least three months (calculated from the day on which you left this country) before travelling to this country again

Groups Travelling in Groups For organized groups arrangements should be made well in advance & the group should be lodged together. Please check with the relevant authorities as delay periods required to process the application may vary due to the size of the group/s travelling Participants in cultural, scientific or sports events: Invitation letter from organizer specifying the event (including financial support, accommodation & medical insurance) OR Bank drafts as proof of payment to the organizer etc. in most cases needs to be submitted Groups – less than 40 people at least 2 weeks / more than 40 people at least 4 weeks in advance before departure dates

Foreign Passport Holders

Foreign passport holders must provide satisfactory proof of immigration status in South Africa. Non-South African citizens must present a residence permit stamped in their passport which is valid three to four months or longer after returning to South Africa. Please check with the relevant authorities as requirements and application forms may be different to the above information which is based on South African passport holders visa requirements Information on visa provisions for non-South African citizens wanting to travel to a third country can only be provided by the respective foreign mission of the country concerned.

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Conferences

Conferences

Conferences Proof of registration and payment must be supplied normally original or by fax Children. In the case of scholars or students a letter from the school / college / university confirming attendance or enrolment with expected date of return Certified parental consent for Children under the age of 18 travelling on their own passport must present a notarised/certified letter of consent signed in presence of a Commissioner of Oaths or Attorney giving permission to travel, from both parents. In case somebody else has sole custody over the child, official documents have to be presented as proof. In case one parent is deceased, death certificate has to be shown. In case of divorce decree proving sole custody has to be presented. If one parent travels with the minor, the other must give notarised/certified permission for the minor to travel with their spouse. Both parents must sign the visa application form.

Itinerary Travel

An itinerary should be supplied from a travel agent as the consular offices need to see all flight details which included times, dates, destinations, passenger names, payment method, reference codes etc…Processing Time Processing Delays It is the responsibility of the applicant to be aware of delays and requirements for the issuance of visas, before making travel arrangements and applying for a visa. The possession of a visa is only one of the prerequisites for entry into a country or territory. Visa applications at consular offices are normally dealt with on a first come, first served basis. At a few offices, where there is a particularly high number of applications, a system of giving appointments has been introduced to reduce waiting times.

Applications should be submitted two to three weeks before your departure date, the date of submission is not counted as a processing day Applicants should make travel arrangements to a country based on the date of entry indicated on their visa. Applicants should not arrive before that date. Applicants should leave the country before the expiry date shown on the visa sticker. The date of departure does not affect the processing time of the visa. The consular office is not responsible for any delays caused by late submission of documents. Visa applications with missing documents including passport will not be processed. Same day visas are not possible with most consular offices

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Bank Statements For Visa

Bank Statements For Visa

All bank statements and bank letter must be supplied in English Accommodation Proof of Accommodation Accommodation should be supplied for all points of stay while abroad in hotels or private residences which in most cases should be faxed directly from the inviting party or hotel. Email proof is not always accepted as this can be edited before printing, some consular offices insist that the proof be certified overseas by foreign policy offices or the police.

Tourist Invitations

Invitations should always be signed by the inviting party preferably certified and explain in depth what they will be responsible for i.e. full or part financial support, full accommodation, will take responsibility while you are in there care etc… Some invitations need to be original and others certified overseas by foreign policy offices or the police.

Business Letter South African Business letters South African business letters should always be an original and must always be signed by a manager or higher and have at least four paragraphs explaining the reason for travel, where they will be travelling to with dates of expected entry and exit from their country this letter must state with whom they will be meeting, letters should have the traveler details (names, passport number, I D number, position held, date of employment etc…) the letter should state that the company will be responsible for the travelers stay and will supply the necessary airline tickets, foreign exchange, travel insurance and will cover any reasonable expenses while on business overseas and indicate when the traveler will be returning to their current position within the company. A one or two line business letter is not appreciated by any consular office and may be rejected.

Employment Letter Employment letter Employment letters should always be an original and must always be signed by a manager or higher and must indicate that the employee has been granted leave and supply the dates. details which should be similar to the SA business letter above.

Self Employed

If self-employed an original company letter is required stating your position held, period of employment, exact dates of your business trip/leave & expected date of return signed by your Company accountant/Accounting Company or Auditors

Business Invite:

In most cases your invite can be faxed directly from overseas but must be signed by the person that is responsible for your stay, as this letter of invitation is a formal pledge to cover all costs associated with the trip it is seen as a “declaration of commitment” from the inviting party, some consular offices insist the invite be original. If the letter of invitation is not on a corporate letterhead the full address must be supplied within the body of the letter. You may not supply a local SA letter as an invite to another country. Consular offices will not accept the letter of invitation if it is not signed or sent by email

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Requirements To Apply For Visa

Requirements To Apply For Visa

Identity Document

Identity Documents

Copies of identity documents must always be certified by a commissioner of oath or notary public

Applications Forms

The visa of your final country of destination (if needed) must be obtained before applying for this visa Visas for visits and business trips have to be applied for prior to entry at the consular offices covering the place

of residence of the applicant Your application form should be completed in black ink, all questions must be answered in full. Applications can and will be rejected if information is missing. If indicated that you must type your information on form then hand written forms will not be accepted. Application forms are seen as a declaration so must always be signed by the applicant or in the case of minors by both parents or legal guardians. Forms that are not sign will be refused

Photos

Photos should always be identical and be in colour, standard size photos are 35mm x 45 mm there are consular offices that require different size photos, please see the international detailed requirements read more

Air Tickets

Original round trip air-ticket or E-ticket with all entry & exit information must be supplied. Copies of original tickets must be supplied for consular office files. Consular offices do not make copies and will not accept applications that do not have the required copies for your file Travel Insurance Travel/health/accident insurance Applicants must present insurance policy and a photocopy. Full policy details must appear on the schedule presented : policy number, name of insured person, dates of cover, full details of medical coverage.

Medical aid International Travel Benefits

“Medical aid International Travel Benefits are not sufficient for the visa application if they don’t cover all expenses ‘on the spot’ like repatriation for medical reasons, urgent medical attention and/or emergency hospital treatment” When taking out travel insurance please allow for a few days extra in order for the consular office to be more flexible with the period of the visa.

The minimum medical coverage of the Rand equivalent of €30 000 is required in the case of all Schengen countries If the air tickets were purchased by credit card, a full schedule of benefits from the bank must be submitted in order for the consular office to see how much the insurance cover is in case of  emergencies. A top up policy can be requested.

Visa or Mastercard

Visa or Mastercard holders must submit a letter from their bank confirming the type of card (e.g.: standard/classic/gold/platinum etc) with which the airline ticket has been paid.  A clear copy of the Card must be supplied. When applying in person you are generally requested to present your card. If covered on a company policy, a copy of the policy is required with the Company’s name and passengers name with full schedule of benefits – the insurance policy must cover “assistance” in the case of Schengen areas (not “reimbursement” of expenses when the victim has returned to country of origin)Foreign Exchange Foreign Exchange If proof of foreign exchange is required a minimum amount per day is normally required there are generally three types of exchange that is accepted Original foreign exchange tax receipt bearing applicant’s name plus a photocopy Receipt proof of Travellers’ cheque’s plus a photocopy for your file If using a credit card, an original letter from your Bank with travellers name and stating the credit card number, expiry date and the amount available for travel purposes, (not the credit card limit) and recent credit card statements.

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Expand All Passports

Expand All Passports

Your original South African Passport must be supplied as the consular offices needs to check many things for example: passport damage, current immigration stamps, visas, signatures, machine readable etc.. and will need to check the validity for entry into your requested destination, some consular offices require that it be valid for 3 months others 6 months or beyond the last day of your stay. Your passport must be signed on page 32 or 64 as it is not valid until signed by the bearer.

(1)Passports must be submitted without any plastic or leather protective covers To enter a visa and for immigration purposes it must have a least a minimum of two

(2) blank visa pages for the visa label to be inserted, pages that do not state “visa” which is normally on the top of the page is not accepted as a blank visa page. Visa pages that have stamps, markings or stickers are also not accepted as a blank visa page, some consular offices will ask for three

(3) blank “visa” pages others state blank pages must be blank in consecutive order. Please note that the blank page must be a page reserved for visas and must definitely not be those pages that are reserved for Observations or Amendments.

Photocopies of your passport are sometimes required for with your application and is kept on file by the consular offices, these photocopies should always be certified Temporary passports Temporary passports Temporary passports might be accepted for travel through certain countries if proper justification is supplied. The passport must not be older than 8 weeks from date of issue and must be submitted with a certified copy of your Identity Document plus a copy of the receipt for your permanent passport application from the Department of Home Affairs. Not all consular offices or countries accept travel into or through their countries on temporary passports.

Temporary South African passports are currently not accepted for travel to: Austria, Belgium, Burkina Faso, Canada, Central African Republic, Cyprus, Croatia, Czech Republic, Denmark, Djibouti, Germany, Guadeloupe, Guyana, France, French Guiana, French Polynesia, Italy, Iceland, Ireland, Japan, Kuwait, Luxembourg, Malta, Martinique, Mayotte, Netherlands, New Caledonia, Nigeria, Norway, Oman, Pakistan, Qatar, Reunion, Saudi Arabia, Scotland, St Martin, Sint Maarten, Slovakia, Slovenia, Sudan, Syria, Togo, United Kingdom and Wales.

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